The Foundations

#OCMACCOUNting

A solid foundation starts at the systems and processes, it is the heart of many businesses. We will advise you on what cloud systems we think will work for you and how they will be effective in your business.

Processes

Automate your bills and receipts

We will automate your bills and receipts using receipt bank which cuts out hours of admin.

Raising & Sending Invoices

We’ll get to grips with your invoicing procedure and collate the information that we need form your project management system etc to create your sales invoices promptly and get them out to your clients.

Bank Reconciliation

In order to ensure you have up to date lists of receivables and payables, and up to date financial reporting, we’ll login to your accounting system regular and reconcile the bank transactions so you can rely on the accuracy of the information.

Paying Staff Salaries & Expenses

We’ll make the monthly pay run to pay all of your staff salaries and expenses, so you don’t need to worry about finding the time to make sure this vital process is carried out on time.

Credit Control

Some clients need more managing than another’s when it comes to settling your invoices. We’ll make sure they are chased up professionally and sensitively to get cash into your bank account whilst maintaining excellent relationships.

Payroll

Monthly preparation and filing of the company payroll to HMRC and providing payslips to employees. We will also advise on opportunities to reduce your PAYE bill, such as the £4k employers allowance that is currently available to reduce your employers’ national insurance bill.

Supplier Payments & Relations

Once your supplier invoices are in the system, they need paying. We’ll use our experience to manage suppliers to get you the best possible payment terms and then log in to your online banking to set up the payment, ready for your approval.

Payroll: CIS

Monthly preparation and filing of the company CIS submissions to HMRC and providing payment certificates to subcontractors.

Financial Forecasting

We believe that every business should have a 3-year financial budget to plan where you want to be heading. This gives direction to the board and the entire team as to what the business is trying to achieve so you are all working in sync. We’ll also create, manage and update a rolling 12-month 3-way forecast of profit & loss, cashflow and the balance sheet so you always know what the future financial performance and position of the business looks like, based on what we already know today (committed sales and costs). This is about bringing the future into the present so you can do something about it.

Auto Enrolment

File your pension contributions to your pension provider.

Annual Budget

We will build a fully integrated 12 month 3 way financial model, budgeting the next financial year, with detailed analysis of all income and costs.

Cloud apps

Xero

Xero is a powerful online accounting software solution. Runs smoothly, keeps records tidy, and makes compliance a breeze. It lets small-business owners manage their finances from anywhere and integrates with more than 1,000 apps.

DEXT

A handy little tool for keeping track of your company expenses – this is a great little app that let’s you upload all of your purchase invoices into your accounting software by doing little more than taking a picture on your phone and hitting submit – what’s more, using this app also gives you a pdf backup of all of your purchase invoices so no need to keep loads of fiddly paper receipts any more.

Auto entry

AutoEntry is a cloud-based application that eliminates data entry, so you never have to spend time manually entering invoices or receipts again. Create transactions directly in Accounting from scanned and photographed paper documents.

FUTRLI Predict

Futrli Predict is a live, accurate, daily cash flow forecasting tool. Predict uses all of your accounting data to build a cash flow forecast. But it doesn’t stop there. Operations, staff, profit, trends, sales, tax, it’s all predicted across the Balance Sheet and Cash Flow for 3 years.

GO Cardless

 
GoCardless is the best way to collect recurring payments, even for variable amounts. One-off payment collection. Complement your recurring payments with a simple, convenient way to collect one-off payments whenever you need.

Accountancy Manager (Client Portal)

  • Update your details
  • E-sign our documents
  • Secure document storage
  • GDPR compliant
  • Notifications so you will never miss a deadline